How to Build Effective Teams? 5 Pro tips to Managers

Vipinraj Nair
7 min readApr 9, 2022
Build Effective Teams

In 2022, numerous businesses get launched every year worldwide. Some organizations thrive and grow steadily, while many companies get closed within a year of launch. Many factors will play a role in business failure, like poor understanding of the marketplace, less access to capital, inability to innovate, and more.

However, one factor that business owners have direct control of and have the potential to bring long-term business success is building an effective team by their side.

Yes, when you hire the right people who share your vision, your business is more likely to succeed. Any organization regardless of the industry will need people to work for it. Thus the company will grow and thrive in the business landscape. One entrepreneur or manager cannot run the business single-handedly.

They will need to hire appropriate talents to work for them to run a successful business. There comes the need for building effective teams. With an effective team that is determined to achieve organizational goals, any business can succeed.

This blog will remind you about the importance of team building and give some pro tips to build effective teams. Read on.

Purpose of Team Building:

The success or failure of any business depends on the people working behind it. Yes, the statement is true for all businesses, right from startups to established international brands. Of course, having an efficient team is crucial for business success as one person can’t make the organization grow and thrive single-handedly.

So, what makes the team successful? It starts with hiring the right people. The people behind the business should share a common vision and respect the hierarchical structure of the organization. With the right people in place, achieving goals becomes effortless.

The purpose of building teams is to offer a framework that will allow the employees to be involved in planning, decision making, and problem-solving to make better products and serve customers better.

Having an efficient team allows:

  • A better involvement and understanding of decisions.
  • Active participation and support in implementing decisions.
  • Better contribution of every team member towards tasks.
  • Accountability for decisions, processes, and changes.
  • Room for performance evaluation and constant improvement.

Working in teams that focus on the common goal is mandatory for organizational growth and success. Most often, when people are hired or promoted into a leadership role, a team will be there already. Thus, they would need to adapt your ideas, plans, and skills to fit into your organization.

In some cases, you may have to create your own team when a new project demands. You may need to take people from various departments to build an efficient team to build competent products.

So, are you a manager looking for ways to build effective teams for upcoming projects. Here are 5 pro tips for all managers to build better teams:

How to Build Effective Teams? — 5 Pro Tips:

Efficient teams and quality outputs don’t come by accident. They demand meticulous planning from a manager with an optimal sense of team values, goals, and work ethics. Without an efficient leader to manage, your team members are mere coworkers. It’s the leader who needs to bring them together and make them work as a team towards the organizational goals.

Set Clear Expectations right from the beginning:

New employees or new team members often arrive at you with an open mind looking for ways to adapt to your leadership and organizational structure and values.

As a manager or team leader, try to take advantage of the scenario and set clear ground rules. In short, let them know your requirements, expectations, and goals, both short-term and long-term.

When they are clear with your expectations, work culture, and team atmosphere, they tend to fit in naturally and effortlessly. Thus, the team members will take accountability and share responsibilities and problem-solving mutually.

So, the key here is to communicate your expectations from the beginning. Thus, your new team members can understand and work efficiently from the very start, avoiding unnecessary confusion and rework.

Value each team member individually for what they are:

Of course, you are building a team and want your employees to work together as a team. But, they are individuals with a specific set of skills and values apart from work. They have their own lives after they leave work every day. Hence, it is important to treat and respect them as individuals for what they are rather than seeing them as robots performing tasks.

Moreover, an employee respected and honored will be grateful to the firm and will always look forward to bringing the best outputs to the table. When every team member gives their best, that, in turn, will only strengthen the team.

So, yes, appreciate every team member for what they are as individuals. Every team member counts and adds value to your team. Give due credits when they perform well and always encourage their

contribution in achieving the goals.

Build Trust and Reliability among Team Members:

Any relationship needs trust to grow and thrive. The same applies to the team as well. If there is no trust and interest among team members, they can’t work together proactively for sure.

Most probably, the team members will end up gossiping, manipulating when trust is absent, forget about supporting each other. Any manager would not want that. So, how to build trust among your team members?

Like many mistakes, it is not rocket science. Neither you need to possess some iconic skills to build credibility among the team. Instead, it’s all about being authentic, giving recognition, and maintaining complete transparency among team members.

Also, being an empath is one of the essential traits of a leader. Don’t hesitate to share your vulnerability as a leader when the situation permits. Plus, always communicate the intent behind your actions and try to be straight forward as possible.

So, yes, you do not need some fancy skills to build a reliable team. Just like any other relationship, it’s about being human and showing genuine interest in your team members. Be approachable, practice integrity, and encourage them to share their views. That way, the trust is automatically built, and the team engages with each other effortlessly. Everything starts with the leader, and you can navigate the team with your best intentions.

Setting Boundaries with Employees:

No wonder being kind, approachable, and friendly with employees is crucial. But that should not interfere with work and performance. As a manager, you will be responsible for evaluating the performance of your team members. Thus, there should not be any bias regarding performance reviews, salary negotiations, or other conflicts. If personal friendships hinder your managerial duty, of course, only the company will suffer.

So, establishing clear boundaries will help you maintain a friendly rapport between the manager and employee and doesn’t cross the professional line. Here are a few tips for setting boundaries with your team members:

  • Socialize but don’t go overboard: Limit socializing with team members to work hours. Office parties, going on lunch with employees, team happy hours are all great for team building. But, avoid one on one socializing during off-work hours like going out for dinner.
  • Keep Conversations Positive and Professional: Avoid discussing office politics or getting into deeply personal information.
  • Be the Example: Yes, be the example and follow the rules and boundaries. With appropriate behavior, you will gain credibility and help employees aware of their own behavior. Despite this, if you feel an employee is crossing boundaries, you can have transparent communication and let the employee know about the expected behavior.

However, setting boundaries with coworkers doesn’t mean you have to be cold or stay detached from your team members. You can set boundaries and still build positive professional relationships. That will let you provide a fantastic work culture to your employees. All of that will help you retain your loyal employees.

Emphasize Constant Communication in the Workplace:

Effective communication is crucial among team members and managers at all costs. As a manager, make sure you provide your team with all the needed information at all times. Also, effective communication is not about talking; it’s all about listening to your employees. Always lend your ears to your employee’s opinions, suggestions, and inputs. Plus, encourage them to share their views and listen to them with an open mind.

Constructive and positive communication will bridge gaps between employees, avoid project setbacks and reduce time-lapses drastically. When you feel there is a communication gap in the office, make sure you call all of your team members for a meeting and discuss it in detail. If needed, you can assist team members with a mobile application to help them stay on the same page when they are working remotely or in the client’s place.

Final Thoughts:

Any business leader or team manager will want the best for their organizations as well as employees. Some mistakes or miscommunications are bound to happen in any organization. But, an efficient manager can fix all such issues, building and navigating a robust team effectively.

With an excellent team by your side, success is all yours. So, having discussed the importance of team building and its role in running a successful business in detail, now, it’s all about building efficient teams.

Dear team leaders and managers, feel free to use the practical tips discussed in the blog and build effective teams that better contribute to your business. Thus, you will run a successful business that will grow exponentially for years to come.